Without Gralio
Weeks of discovery
- Endless interviews & workshops to map processes
- Weeks of confusion figuring out where AI might fit
- Heated debates over what to prioritize
Discover where AI belongs
in your business… In days.
Don’t waste months digging. Gralio monitors every screen-based workflow, maps every process, and reveals where AI will transform your company.
Built by McKinsey & Bain alumni
Trusted by industry leaders
Speed
“Doing this on my own would have taken months, sitting down with each team member and walking through their work. Gralio documented it all, drafted the SOPs, and suggested fixes. It fast-tracked the whole effort significantly.”
Franklin ShirakiVP Finance, GT Golf
Quantification / ROI
“Gralio specifically pointed us to opportunities with tangible ROI — specific processes, specific numbers, specific payback.”
Anita VenkiteswaranChief Strategist, E3 Tech
Clarity
“Gralio made it easy to see how our complex back-office processes actually run and clearly showed us where the automation opportunities are. It's a powerful tool.”
Piotr SmolenCEO, Symmetrical
Accuracy
“Gralio’s SOPs are the only ones I can trust”
Knowledge ManagerInternational Services Company
Choose the quickest path
to AI strategy
With Gralio
Clarity in days
- Get an accurate picture of your business in just a few days
- See quantifiable proof of exactly what to automate
- Know exactly which initiatives will produce the highest impact
How Gralio finds best AI opportunities
01 Data collection
Capture work as it happens on the screen
Your team works normally. Gralio captures screen-based activity across applications, with controls to pause recording or delete anything they don’t want to share.
Observing the workflowIllustrative workflow
@
EmailReceive supplier invoice
▦
SpreadsheetCheck the purchase order
≡
Accounting systemEnter invoice for approval
Recording
02 Automated Documentation
Create maps and
SOPs automatically
All that raw activity turns into a detailed picture of how work gets done. Never manually document anything.
PROCESS DOCUMENTATION
Supplier invoice processing
01 Receive invoice
02 Match to purchase order
MatchException
Route for approval
Request clarification
Standard path Process variant
- Receive the invoice
Open the supplier email and identify the invoice attachment.
- Match the purchase order
Check the supplier, amount and order reference.
- Handle the decision
Route matches for approval. Flag mismatches for clarification.
03 Process Time Measurement
See where every hour
is actually going
Calculate a baseline for every process and variation. Recheck after AI deployment to prove your ROI.
TIME BY PROCESS
A baseline you can build on
Go beyond the average.
See the time behind each variant.
04 ROI Prioritization
Rank AI opportunities
by impact
See a prioritized list of options scored by expected time savings, implementation cost, feasibility, and ROI.
OPPORTUNITY PRIORITISATION
The next move, made clear
Time savedBuild costFeasibility
| Initiative | Savings | ROI |
|---|---|---|
01Invoice data extractionRepeated data entry across applications. Validate document quality and integration access before sizing the build. | $480,000 | 320% |
02Reporting preparationReview common data sources, transformation rules and reporting formats. Keep exception handling in the specification. | $320,000 | 240% |
03Exception triageAssess which exceptions can be classified consistently and where human judgement should remain in the loop. | $180,000 | 180% |
Annual savings · First-year ROI
05 Automation
Automate
the right work
Every step and exception is already mapped. We build the automation, or your team does.
FROM PROCESS TO AUTOMATION
ActiveCut the busywork
@
TRIGGERInvoice received
AUTOMATIONExtract, validate & match
MatchException
Post to accountingRoutine work, done.
Human reviewContext included.
One mapped process. Ready to build.
What happens when you put
Gralio’s insight into action:
Sylvan Inc.
70–85%
AI automation potential identified across 4 finance processes at a specialty contractor.
Finance / Automation potentialRead the story ↗
GT Golf
82%
Of email orders sent to the AI agent automated. From diagnosis of 15 people’s workflows to live automation in weeks, with people reviewing each draft.
Order operations / Live automationRead the story ↗
Services Company
1,000
People whose work we documented for an international company with thousands of complex processes
Process documentationCase study coming soon ↗
GT Golf
“Since we implemented it, the automation has been our number one order entry employee every month. It handles about three times the volume of the next closest person.”
Franklin ShirakiVP Finance, GT Golf
Who needs Gralio?
Operations & Finance Leaders
See how your teams truly work, then automate the processes they own.
AI Transformation Leaders
Get ground-truth requirements for what to build, and proof it was adopted after it ships.
PE Operating Partners & Roll-Ups
Achieve an as-is baseline across portfolio companies, quantified improvement potential, and measured savings once changes land.
In-House Automation & Process Improvement
Determine exactly what should be built, and ensure it gets implemented after the fact.
Built for sensitive work
SOC 2 Compliance
Enterprise-grade security standards protect your data at every step.
Automatic Data Redaction
Restricted information is automatically removed before analysis.
Employee Controlled Recordings
Employees can review or delete their recordings at any time.
See the fastest path
to highest impact
Book a demo 
Frequently
Asked
Questions
What does Gralio do?
Gralio analyzes recorded screen activity to map processes, find inefficiencies and quantify automation opportunities.
Can you implement the automations?
Yes. Gralio can build and test the automations, or provide blueprints for your team to implement them.
How fast are the results?
An initial analysis can be available within 15 minutes of a recording. A detailed automation report usually takes 1–2 business days.
What exactly does the report contain?
Process maps, steps with screenshots, time and cost estimates, automation potential, implementation blueprints, ROI, payback calculations and quick wins.
Do I need IT involvement to get started?
Browser recording needs no installation. Continuous recording requires IT approval. Your IT team can also help with automation implementation.
How does Gralio approach security and privacy?
Gralio is SOC 2 compliant, separates customer environments and supports sensitive-data redaction. Employees can review or delete recordings.